DeepWork OS · Sample Week — W28, 6–12 July 2026

Maya Chen, founder of Ledgerline (B2B invoicing SaaS, team of 6), running a full weekly cycle: plan → daily logs → scored review, linked to her Q3 goals tree and meeting-cost calculator.

templates/weekly-plan.md

Weekly Plan — W28

Filled in Sunday 5 July, 8:40pm · 35 minutes

1 · Week theme

Get usage-based billing in front of real customers — everything else is second.

2 · Top 3 priorities

#	Priority	Done means	Obj.
1	Usage-based billing beta	Live for all 5 design partners, first real invoice generated	O1
2	Metering build-vs-buy decision	One-page memo written, decision made, team told	O1
3	Senior backend hire	Final 2 onsites done + both reference calls booked	O2

Explicitly not this week

Website refresh (parked until beta ships)
Xero partnership follow-up (backlog — revisit at July checkpoint)

3 · Capacity check

Waking work hours available	45.0
Committed to meetings/calls	14.5
Admin, email, unavoidable shallow	9.0
Deep-work hours remaining	21.5

Top 3 need ~12 deep hours — fits with margin. Declined the partner webinar to keep it that way.

4 · Time blocks (Mon–Wed shown)

Day	Deep block 1	Deep block 2	Meetings window
Mon	7:30–9:30 · Billing beta: invoice engine edge cases	13:00–14:30 · Partner onboarding scripts	15:00–17:30
Tue	7:30–9:10 · Metering memo draft	13:00–14:20 · Memo: cost model + decision	15:00–17:00
Wed	7:30–9:30 · Beta: partner #4 and #5 config	— (onsite interviews pm)	13:00–17:30

5 · Meeting audit

Meeting	Length	Decision	Why
Weekly all-hands	60 min	shorten	30 min + written update; demo stays
Daily standup	15 min × 5	shorten	Async Mon/Wed/Fri, live Tue/Thu
Ad-hoc “quick syncs”	~30 min × 6/mo	kill	Written question first, meeting only if unresolved
Weekly 1:1s	45 min × 2	keep	Highest-leverage meeting on the calendar

templates/quarterly-goals.md

Q3 2026 Goals Tree

Extract — the spine every weekly priority traces back to

MISSION: Ledgerline is the default invoicing layer
for Australian SaaS companies under 50 staff.
│
├── O1: Launch usage-based billing
│     → metric: design partners live · target: 15 by 30 Sep
│     ├── Jul: 5 partners live, first real invoices
│     ├── Aug: 10 partners, metering decision executed
│     └── Sep: 15 partners, GA pricing published
│
├── O2: Rebuild engineering capacity
│     → metric: senior hires started · target: 2
│     └── Jul: backend offer out · Aug: started · Sep: 2nd offer
│
└── O3: Get to default-alive
      → metric: monthly net burn · target: ≤ A$35k
      └── Jul: recurring calendar re-priced, burn plan signed

templates/daily-log.md

Daily Log — Tue 7 July 2026

One of five logs this week · morning setup took 3 minutes

Morning

Today's ONE thing: metering decision memo drafted end-to-end
First block: 7:30 · Phone: kitchen drawer
Energy: 4/5 · Slept: 7.2 h

Deep-work blocks

Block	Planned	Actual	Task	Focus
1	7:30–9:10	7:32–9:15	Memo: options + Stripe pricing maths	4/5
2	13:00–14:20	13:10–14:20	Memo: cost model, wrote the decision	3/5

Interruption log

Time	I/E	What pulled me out	Response
9:40	E	Slack — design partner config question	Replied after block; added to onboarding FAQ
13:35	I	Urge to check bank balance mid-block	Noted it, stayed in; moved balance check to shutdown

Shutdown ritual

✓ Open loops captured (3 items → Wed log)
✓ Tomorrow's ONE thing: partners #4–5 configured
✓ First block set: 7:30 · “Shutdown complete.”

Deep hours today: 3.2 · “Memo done and circulated — buy, with a 6-month re-check. Weight lifted.”

templates/weekly-review.md

Weekly Review — W28 · scored Friday 5:10pm

Numbers pulled from the five daily logs, then scored against the rubric

The numbers

Metric	Planned	Actual
Deep-work hours	12.0	10.5
Blocks run as scheduled	9	7
Meeting hours	14.5	13.0
Interruptions logged	—	11 (I:7 / E:4)
Shutdown rituals done	5	4

Rubric scores

D1 · Deep-work volume4

D2 · Priority completion4

D3 · Plan fidelity4

D4 · Meeting discipline4

D5 · Energy & recovery3

19 / 25

Band 16–20 — Solid. One dimension is leaking; fix that one thing next week.

The one change for next week

Thursday block 1 died to an investor call both times it mattered. Next week investor calls go in the 15:00 window only — the morning block is not available, to anyone, including me.

Priorities landed

✓ Billing beta live for 5 partners — first real invoice Thursday 16:04
✓ Metering memo: decision made (buy), team told Tuesday
Hire: 1 of 2 onsites done — second moved by candidate → carried to W29 as #1

meeting-cost-calculator.csv

Meeting-Cost Calculator

Ledgerline's recurring calendar, priced per year — top lines

Meeting	Annual cost	Decision
Weekly all-hands	A$52,800	shorten
Daily standup	A$48,000	shorten
Sprint planning	A$28,980	keep
Product review	A$26,250	shorten
Ad-hoc “quick syncs”	A$23,040	kill

Full recurring calendar: A$213,190 / year — the number that made the audit decisions in the weekly plan easy.